A MANAGING AGENT
West Real Estate Management act as Managing Agents, entrusted by the Directors of a Owners Management Company to handle the day to day responsibilities to manage a development. All the common areas within any residential multi-unit development are vested in an Owners Management Company.
These common areas and related services can be internal and/or external and/or structural. Each owner is a member (or shareholder) in the Owners Management Company. The OMC has responsibilities to all the members to ensure that the common parts are maintained to a high standard for the enjoyment of all concerned.
The OMC, which is in effect the Owners own Company, and is responsible for the maintenance and upkeep of all open spaces, common areas and management services relating thereto.
THE SERVICE
If the OMC is an apartment block, or any other type of multi-unit building, the OMC is also responsible for the upkeep and maintenance of the block / buildings.
West Real Estate Management can provide your developments OMC with:
-Advising on alterations to Management and Service Charge structures.
-To discuss with the OMC, on an annual basis, all maintenance and possible refurbishment programmes including fire safety and other equipment, for consideration by the OMC. External professional advice may be required.
-To arrange delivery of planned maintenance as decided by the OMC (including contractors whose engagement did not involve the Agent).
-Conduct Monthly visual inspections of the Property to identify routine reactive repairs and renewals.
-To arrange delivery of unplanned maintenance and renewals as required.
WORKING WITH YOU
-Liaising between the Board and professional advisers (Engineers, Architects, Building Surveyors, Project Managers and Contractors) in seeking tenders / proposals for new works, refurbishments, repairs and maintenance and upgrading.
-To record and take appropriate action where infringements of lease covenants and breaches of house rules occur, and to report such breaches to the OMC board.
-To attend up to four directors meetings annually (or as may be agreed otherwise) plus the Annual General Meeting (AGM) and one Owners General Meeting to consider the annual budget.
-To prepare relevant reports and updates for meetings of the OMC.
-To distribute communications to directors/unit owners as appropriate.
-To maintain records of work carried out, tender exercises and other records related to service provision.
-To maintain ongoing communication with unit owners and residents to include at least two reports (includes Directors Reports, Newsletters or Circulars) per annum.
-To liaise with the OMC's auditor in the preparation of returns to the Revenue Commissioners.